When it comes to sharing digital documents, many businesses still rely on a familiar but outdated method: email attachments. When a PDF file is too large to email, this process doesn’t only take longer, but results in more waiting time for the creator and end user. It may not even be possible.
The most effective way to share your content is using a QR code for PDFs; a method that optimizes the user experience, provides analytics tracking for the creator of the code to see when and where it was scanned, and allows for flexible updates for editable PDF content.
In this article, we’ll compare PDF QR codes and email attachments across several key areas, including accessibility, usability, branding, tracking, and security. You’ll quickly see why QR codes are the most intelligent choice for sharing PDFs.
Access PDFs Instantly Without Delays
Email attachments take time. The recipient needs to wait for the email to arrive, open it, find the attachment, and download it. If they are on a mobile device or dealing with poor internet, this can become a frustrating experience.
A PDF QR code removes all of these barriers. Searching through an inbox or downloading additional apps isn’t necessary. This creates a frictionless experience that encourages more engagement between the business and clients.
Update PDFs Without Resending Emails
Once you send an email attachment, it’s out of your hands. If you spot an error or need to make a change, you have to resend the email, which might get you spam-blocked and will highlight mistakes.
A more professional and covert approach would be to use a dynamic PDF QR code so the linked file can be edited at any time without notifying your audience. The QR code remains the same, so there’s no need to rebrand and reprint the original code.
Learn how to convert a PDF to QR code here.
Trueqrcode’s dynamic QR codes enable its users to modify a linked file in seconds. The audience always downloads the latest version.
Get PDF QR Code Analytics in Real-Time
Email attachments offer no feedback, so tracking marketing analytics becomes more time-consuming. A more effective and automated way to measure whether your marketing campaigns and valuable content have been noticed would be by receiving analytics from PDF QR code scans, enabling the QR code administrator to see when and where codes were scanned and possibly gain insight into the scanners’ responses to that content. Seeing what works and what doesn’t just got illuminated.
PDF QR codes combined with tracking tools give actionable insights such as:
- How many times the code was scanned
- The time and location of each scan
- Which devices or browsers were used
- Campaign performance using UTM parameters
This data is non-negotiable for marketers, automating what takes too many man hours to count up, and at times, easy to overlook parameters and make mistakes. By administrating this technology, marketers can analyze which materials are performing best, which channels are driving the most engagement, and where improvements are needed. It also flags any errors that were possibly made in the process.
Enjoy a Seamless Mobile Experience
People may receive an email on their phone, but many will wait until a more convenient time to open a PDF. Others may not read it at all if the download is slow or the formatting looks bad on a small screen.
QR codes immediately deliver the content in a format that works on any smartphone and is immediately downloaded and saved. The end user does nothing but scan.
Customers are always on the go. Providing them with a QR code for PDFs ensures they get the information they need right when they need it. If people need to fumble or click different links and wait, they become disinterested and will move on to the next thing. PDF QR codes mitigate that situation.
Share Content Across Digital and Physical Formats
Email is purely digital and especially when the PDF file is too large to email, it’s inconvenient for the creator and end user.
PDF QR codes can be printed on:
Make Your Brand Memorable
Emails frequently get overlooked in chaotic inboxes, and attachments are generic. There’s no way to control how your content appears once it’s sent.
With Trueqrcode, your code becomes part of your brand experience with our customizable QR code by:
- Adding your logo
- Using your brand colors
- Selecting a call-to-action frame
- Embedding the code into beautifully designed materials
This transforms a boring, black and white, mystery QR code into something that feels safer and more intentional to scan when it is eye-catching to the reader.
Gain More Control Over Sensitive Content
A dynamic PDF QR code gives you more control than using email attachments to share content because you can disable or replace the file at any time, update content even after distribution, or even replace or terminate the PDF for outdated content or branding revamps. It also lowers the rate of mistakes made or emails being overlooked that should have been sent.
Try it for yourself
The way we share information is evolving. Email attachments may still work in some cases, but they come with limitations that can slow down communication and inconvenience the user experience.
PDF QR codes solve those problems. They are faster to access, easier to update, trackable, and adaptable to any context. They’re also the answer to sending a PDF file too big to email. Whether you’re sharing brochures, guides, or manuals, QR codes give you the most effective channel to deliver PDFs.
Start using Trueqrcode’s QR code generator today and amp up the way you connect with your audience.
